Collecting documents for 'family reunification for asylum seekers (post-travel)' and having them translated

On the

Please note: only send copies of the documents with your application. When the IND has received your application, you will receive a letter (the confirmation of receipt). This letter includes an attachment that you must use to send the original documents the IND is asking for. The IND will then assess these original documents that prove the family relationship. So never send original documents to the IND at the time of application. But wait for the letter requesting the original documents. Read more below under the heading 'ontvangstbevestiging' (confirmation of receipt).

Document declaring that you are the referent

The IND wants you to officially declare that you are the sponsor. This means that you are the applicant for the post-travel family reunification who wants the family member to come to the Netherlands. Print this 'Bijlage verklaring referent (familie en gezin)

The IND will ask for personal documents with your application for family reunification. You must submit the following documents for you or your family member:

1. A recent passport photo of your family member

A recent passport photo of your family member. If your family member does not have a passport photo, you can submit another clear photo of their face.

2. A copy of your family member’s ID

A copy of the front and back of your family member's ID. Preferably a passport. Upload the pages of the proof of identity showing the information about the identity and validity of the proof of identity. Also submit copies of the pages with travel stamps.

3. The 'Signature upload' form

A fully completed 'Signature upload'

4. The background statement

The fully completed and signed

5. The declaration of marital status

The fully completed and signed 'verklaring burgerlijke staat

6. Have forms signed

The forms that your family members need to sign can be sent to your family members via email or WhatsApp. They must then print, sign and return these forms (for example, with a photo/scan via WhatsApp or email).

You must also prove that you have a family relationship with your family members. This can be done with the following documents:

1. For your husband/wife:

• A copy of the legal marriage certificate or a copy of another proof (family record) showing marriage.

• A copy of the religious/traditional marriage certificate or a copy of another proof (family record) showing this marriage.

• A copy of evidence showing that the religious/traditional marriage is registered in your partner's country of origin (this can only be done if this registration is customary in the country in which you are married).

• A fully completed appendix ’Questionnaire for (married) partner post-travel

  .’

2. For your parent(s):

• A copy of your birth certificate or a copy of another proof showing the family relationship with your parent(s). For example, a family record book.

• A copy of proof showing who your guardian in the Netherlands is (for example, your contact at Nidos).

• A fully completed and signed appendix ’Request for DNA testing for family reunification

  ’.

3. For your biological child(ren) under the age of 18:

• A copy of your child's birth certificate or a copy of other proof showing your family relationship with your child.

• A fully completed appendix ’Request for DNA testing for family reunification

  ’.

• Is your biological child over 15 years old? If so, please also enclose the fully completed and signed appendix ‘Declaration of civil status

  ’.

• Does the other parent of your biological child stay behind abroad? Then he or she must give permission for your child to travel to the Netherlands. This requires:

• A copy of a proof showing the identity of the remaining parent. This proof must include a signature of the parent stayhing behind.

• A copy of proof showing the family relationship between your child and the parent staying behind.

• An appendix fully completed and signed by the non-custodial parent ‘Declaration of consent from the non-custodial parent’

  or an appendix fully completed and signed by you’Declaration of absence of Declaration of consent from the non-custodial parent’
  .

4. For your adopted child(ren) under the age of 18 or your spouse’s biological child(ren):

• A copy of the child's birth certificate or a copy of other proof showing the family relationship between the child and the child's biological parents.

• In the case of adoption: proof of adoption

• A fully completed and signed appendix ’Request for DNA testing for family reunification

  ’.

• A fully completed appendix ’Questionnaire on family relationships with a child

  .’

• Is the child over 15 years old? If so, please also enclose the fully completed and signed appendix ‘Declaration of civil status

  ’.

• The other parent of your partner's biological child stays behind abroad. Therefore, he or she must give permission for the child to travel to the Netherlands. This requires:

  • A copy of a proof showing the identity of the remaining parent. This proof must include a signature of the parent stayhing behind.

  • A copy of proof showing the family relationship between the child and the parent staying behind.

  • An appendix fully completed and signed by the non-custodial parent ‘Declaration of consent from the non-custodial parent’

    or an appendix fully completed and signed by you’Declaration of absence of Declaration of consent from the non-custodial parent’
    .

  • You can also find information about the (copies of) documents you must send with your application on the IND website.

Please note: So, for now, please send only copies of all the documents you need to include with your application. Do not send the originals. The IND will ask you for the original documents at a later date, except for your family members’ passports or other forms of identification.

All documents you submit must be written in Dutch, English, German or French.

Are the documents written in another language? If so, you must have the paper or digital (scan or photo) documents translated in the Netherlands by a sworn translator. A translation from outside the Netherlands is therefore not valid.

'Register beëdigde tolken en vertalers' (register of sworn interpreters and translators)

The translators you can choose from can be found in the ’Register beëdigde tolken en vertalers' (Rbtv)

You can specify from which language your document must be translated into Dutch. And you can search for a translator near you. You will see the name, email address and phone number of the translators you can contact.

It is useful to ask the translator first what the translations cost. This way you know what amount you need to take into account.